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Old Town Records

Preserving the Union: Military Records from the Town of New Utrecht

George William Stillwell enlisted in the Union Army on April 27, 1861. He fought in Civil War battles at Yorktown, Williamsburgh, Fair Oaks, and White Oak Swamp. Achieving the rank of Captain, he commanded a Regiment at the 2nd Bull Run, Fredericksburgh, under General Ambrose Burnside. He resigned his commission on account of physical disability.

Town of New Utrecht Record for the Bureau of Military Record, Old Town Records collection. NYC Municipal Archives.

Captain Stillwell’s son James Henry Stillwell also enlisted in the Army about a month after his father. He fought in battle at Fair Oaks where he was mortally wounded. He died on June 30, 1862, at age 18. These entries appear in the Record of Troops: Roll of Persons Liable to Military and Quota of Troops Furnished in the War of Rebellion for the Town of New Utrecht, 1851-1865.

This ledger-format record, and three similar items from the Kings County Towns of Flatbush and Flatlands are part of the Old Town Records collection. Recently processed and partially digitized with funding from the National Historical Publications and Records Commission, this large collection (1,272 cubic feet), consists of records created and/or maintained by towns and villages in Kings, Queens, Richmond and Westchester Counties before they were dissolved, annexed, or consolidated into what is now the City of New York. They document administrative, court, financial, land, voting, and tax transactions. The collection includes records of military service as well as information documenting enslaved people.  

Although few in number, these Civil War-era ledgers are of particular value due to the unique information about the men recorded in the ledgers. Not only do they provide a summary of the soldier or seaman’s military service, they also indicate demographic data, e.g. places of birth, parents’ names and occupations.    

Captain Stillwell was born on February 9, 1813, in New Utrecht. His parents were Thomas Stillwell and Catharine Bennett. His son, James Henry, was born on September 10, 1844, in Brooklyn. His parents were George W. Stillwell and Margaret Bird. Birthdates of both father and son pre-date official birth record-keeping and these ledger entries may provide the only evidence of their birth. Examining the nativity of the other soldiers and sailors listed in the ledger confirm that both native-born men and new immigrants served in the Civil War.    

Town of New Utrecht Record for the Bureau of Military Record, Old Town Records collection. NYC Municipal Archives.

Town of New Utrecht Record for the Bureau of Military Record, Old Town Records collection. NYC Municipal Archives.

The Civil War-related records were created pursuant to a New York State law, Chapter 690 of 1865: “An Act in relation to the bureau of Military Statistics.” The legislation was enacted “To collect and furnish to the bureau of military record, and to preserve in permanent form for the county, a record of the miliary services of those who have volunteered or been mustered, or who may hereafter volunteer or be mustered into the service of the general government from the county since the fifteenth day of April, eighteen hundred and sixty-one, and a brief civil history of such person, so far as the same can be ascertained.” The full text of the law is available in the Municipal Library.     

Civil War Veterans, Flushing, Queens, lantern slide, n.d. Borough President Queens Collection, NYC Municipal Archives.

The Stillwells were not the only New Utrecht family to suffer grievous loss in the Civil War. Researchers reviewing the ledger entries will be struck by the number of men recorded as dead or wounded. On the same page listing the Stillwells there are four other men, William Ackley, James Cozine, William Haviland and Leffert Benson, who are recorded as deceased. According to the ledger entries, William Ackley, a farmer, remained with his regiment until Chapins Farm when he was “instantly killed on the battle field and there buried.” James Cozine was “wounded in the seven days before Richmond . . . since dead and buried in Gravesend.” William Haviland had been in the battle of Williamsburgh and “afterward taken sick returned home and died April 9, 1864.” Leffert Benson had “taken sick and died at Fortress Monroe, buried at New Utrecht, April 2, 1863.”    

The transcribed version of the New Utrecht ledger has been digitized and is available via the Department’s website.  

These records demonstrate the profound effect the Civil War had on communities throughout the City. For the Record recently reviewed The New York City Civil War Draft Riot Claims Collection. Look for future posts that examine other records that document this significant era in New York City and United States history.  

Oyster Boards in the Old Town records

This week’s article highlights another important topic in New York City history that can be researched in the Old Town Records: oysters. 

Although somewhat difficult to envision now, two centuries ago, the waters surrounding New York City were clean and fertile enough to provide ample sustenance for the region’s inhabitants. The first European settlers of what became New York City—at the time a scattering of towns and villages across each of the current five boroughs—depended on the land and water around them to survive. One way they accomplished this was to harvest oysters.

Processing the Old Town Records Collection

Over the past several months as a project archivist at the Municipal Archives, I have been processing the Old Town records. Funded by the National Historical Publications and Records Commission (NHPRC), the project is to preserve and digitize a huge collection of volumes that are remarkable records of the earliest days of New York City. The Old Town collection, which dates back to the seventeenth century, contains records from the villages and towns that eventually became the five boroughs in 1898. They consist of deeds, minutes from town boards and meetings, court records, tax records, license books, school district records, city charters, information on street and sewer construction, and much, much more. It is a collection rich with fascinating content and the chance to make it more accessible through this grant-funded project is a great opportunity.

Old Town Records Collection, MSS 0004, Subgroup 2, Series 2, Subseries 14, Vol. 1: Department of Health, City of Brooklyn, 1892-1894, Cover. NYC Municipal Archives.

It is always interesting to find parallels to modern life when looking through books and papers that are centuries old. The old adage that history repeats itself does, at times, seem to ring true. One such instance is a Board of Health ledger from Kings County, dating from September 15, 1892 to December 31, 1894.   

Flipping through the book, topics and problems facing the Board of Health become readily apparent: records of deaths due to illnesses that were reported to the board, salaries and raises for board officials, unpaid bills, resignations and appointments to various positions (doctors, sanitation workers, etc.), and regulations regarding the storage of meat are just some of the subjects in this minute book.

But as you turn the pages, a word that has become very familiar of late jumps out many times: “vaccination.” After looking at these entries in more detail, the story becomes clearer: there was a smallpox outbreak in Brooklyn in the winter of 1893-1894, and this book documents the Board of Health’s efforts to contain it, largely by vaccinating as much of the population as possible.

A plan for the vaccination is laid out:

Old Town Records Collection, MSS 0004, Subgroup 2, Series 2, Subseries 14, Vol. 1: Department of Health, City of Brooklyn, 1892-1894, page 19, Orders Issued to Vaccinators. NYC Municipal Archives.

“February 9, 1894,

Orders issued to vaccinators and sanitary inspectors as follows:

You will vaccinate in ward and make daily reports to the Inspector of the district. You will urge vaccination upon all who have not been vaccinated within five (5) years.

Yours truly,

Z. Taylor Emery, M.D.

Commissioner”

We also find printed pages distributed by the Department of Health pasted into the book:

Old Town Records Collection, MSS 0004, Subgroup 2, Series 2, Subseries 14, Vol. 1: Department of Health, City of Brooklyn, 1892-1894, Rules for Vaccinators. NYC Municipal Archives.

Old Town Records Collection, MSS 0004, Subgroup 2, Series 2, Subseries 14, Vol. 1: Department of Health, City of Brooklyn, 1892-1894, Further Instructions. NYC Municipal Archives.  

The above Rules for Vaccinators, and Further Instructions includes phrases like:

“This applies with especial force in times of epidemic prevalence.”

“In case persons are found who have never been vaccinated, every effort should be made to induce them to accept it, and, if necessary, they should be visited a second or third time.”

“When the inmates of infected houses refuse to be vaccinated, the vaccinator may—at his discretion—direct the Sanitary Police to maintain a quarantine until they are vaccinated.”

These instructions indicate how this was a matter of utmost importance to the Board of Health. The sense of urgency is, again, a familiar one in the current pandemic.

We continue to learn of the city’s efforts to immunize its people:

Old Town Records Collection, MSS 0004, Subgroup 2, Series 2, Subseries 14, Vol. 1: Department of Health, City of Brooklyn, 1892-1894, page 38, Vaccinating the Bakery. NYC Municipal Archives.

Another familiar scenario: vaccination stations were set up around Brooklyn.

Old Town Records Collection, MSS 0004, Subgroup 2, Series 2, Subseries 14, Vol. 1: Department of Health, City of Brooklyn, 1892-1894, Vaccine Stations. NYC Municipal Archives.

They then took their efforts to the public schools:

Old Town Records Collection, MSS 0004, Subgroup 2, Series 2, Subseries 14, Vol. 1: Department of Health, City of Brooklyn, 1892-1894, Meeting. NYC Municipal Archives.

“Conference was held between the Commissioner [and] President of the Board of Education…with regard to the measures to be taken for the protection of the Public School children from the danger of smallpox. The Commissioner insisted on the necessity of an examination of all the children in the Public Schools in order to determine whether or not they had been vaccinated….”

An official plan was made:

Old Town Records Collection, MSS 0004, Subgroup 2, Series 2, Subseries 14, Vol. 1: Department of Health, City of Brooklyn, 1892-1894, Schools Announcement. NYC Municipal Archives.

As seen above, the goal was to vaccinate any child who hadn’t yet been, for whatever reason. Those who were not vaccinated were not allowed to attend school until they brought a certificate of vaccination.

It was a swift process, lasting only a few weeks, as we see an entry dated April 23, 1894: “Vaccination of the children in the public schools completed this day.”

A few months later we see a letter from Henry H. Morton, a contagious disease expert, requesting statistics to show “the protective power of vaccination”: 

Old Town Records Collection, MSS 0004, Subgroup 2, Series 2, Subseries 14, Vol. 1: Department of Health, City of Brooklyn, 1892-1894, Statistics Request. NYC Municipal Archives.

And, the last entry referencing the vaccination effort is a congratulatory letter from the Medical Society of the County of Kings.

Old Town Records Collection, MSS 0004, Subgroup 2, Series 2, Subseries 14, Vol. 1: Department of Health, City of Brooklyn, 1892-1894, Congratulations. NYC Municipal Archives.

The efforts that the city made to vaccinate its citizens were no doubt controversial at the time, and in fact resulted in a number of legal cases. But as the COVID-19 pandemic continues, it is interesting to learn about previous efforts to contain a serious threat to the population’s health. A few things are clear: virus and disease is a consistent problem throughout human history; controversy over vaccines and the methods in which government decides to distribute and encourage them is not a new issue; and vaccines have been an effective, safe method to fight serious health threats for centuries.

 

Archival processing and digitization of the Colonial Old Town Records is made possible by the National Historical Publications and Records Commission. 

 

The Colonial Old Town Ledgers Digitization Project

The New York City Municipal Archives recently applied for funding to digitize colonial-era ledgers selected from the “Old Town” records collection. These unique administrative and legal records, dating from 1645 through the early 1800s, document the Dutch and English colonial settlements in New York City, western Long Island, and the lower Hudson Valley. The project is part of a larger Archives plan to describe and provide online access to all records in the Municipal Archives from the Dutch and English colonial era through early statehood.

The Archives has already successfully completed digitization and provided on-line access to the Dutch records of New Amsterdam and the proposed project will expand this effort to include the earliest records of communities throughout the metropolitan New York City region.

“The Court Book and nothing else to be found therein, 1751.” Newtown, Book 1, Old Town Records, NYC Municipal Archives.

The ledgers chosen for digitization are the earliest records in the Old Town records collection. These records were created by European colonists in communities throughout the New York City region. Commissioned by the Dutch East India Company, Henry Hudson led the expedition to what is now New York City in 1609. In 1614, the area between the Delaware and Connecticut Rivers was designated the colony of New Netherlands. Ten years later the States General of the Netherlands created the Dutch West India Company awarding them a monopoly on trade over a vast domain from West Africa to Newfoundland.

The first colonists in New Netherlands arrived in 1624 at Fort Orange (near Albany). In 1626 other settlers came to Manhattan Island and named their community New Amsterdam. As more colonists arrived they established new settlements resulting in an archipelago of Dutch communities throughout what is now Brooklyn, Queens, Richmond (Staten Island), and Westchester.

Dutch conflict with England over boundaries and trade led Charles II of England to grant the colony to his brother James, Duke of York, in March 1664. New Amsterdam surrendered to the English on September 8, 1664, and was renamed New York. Though in 1673, the Dutch briefly reclaimed the colony, the Treaty of Westminster returned it to English control in 1674.

Bushwick Deeds from 1660 and 1661 issued by Petrus Stuyvesant. Old Town Records, NYC Municipal Archives.

The provenance of the Old Town records collection dates from consolidation of the modern City of New York on January 1, 1898. Previously, the towns, villages and cities within the counties of Kings, Queens (parts of which are now in Nassau County), Richmond and Westchester (parts of which are now in Bronx County) maintained their own local governments that each created records—legislative, judicial, property, voter, health, school, etc. These local governments were dissolved during the latter part of the nineteenth century, at first by annexation to the old City of New York (Manhattan), or the City of Brooklyn, and finally through the unified City consisting of the five Boroughs in 1898.

The Comptroller of the newly consolidated city recognized the importance of the records of the formerly independent villages and towns and ordered transfer of the Queens, Richmond and Bronx/Westchester ledgers to the central office in Manhattan. In August 1942, fearing that New York City would be a prime target for enemy invasion, the Comptroller packed the ledger collection into crates and shipped them to New Hampton, N.Y. for the duration of the war. The Archives received the records from the Comptroller in several accessions from the 1960s to the 1990s.

The bulk of the Kings County town and village records were acquired by the Kings County Clerk via annexation during the latter part of the 19th century. Beginning in the 1940s, James A. Kelly, then Deputy County Clerk of Kings County arranged that the “historical” records of the county be turned over to St. Francis College in Brooklyn Heights, “on permanent loan.” They were housed in the James A. Kelly Institute for Historical Studies at the College. While in the custody of the Institute the ledgers were microfilmed. In 1988, due to financial considerations, the College closed the Institute and the records were transferred to the Municipal Archives.

Of particular note are the records of the Gravesend settlement in Kings County. Granted to Lady Deborah Moody in 1645, it became the only English town in the Dutch-dominated western area of Long Island. Based on the frequency in which her name appears in the Gravesend Town records, it is clear that Lady Moody, a religious dissenter who fled England and later Massachusetts, took an active and intense interest all aspects of her community.

Patent for the town of Gravesend, given to Lady Deborah Moody and her followers, 1645. Old Town Records, NYC Municipal Archives.

The Old Town records consist of hand-written manuscripts bound in a variety of styles (single-section pamphlets, spring-back account-book, and case-bound ledgers, among others). They include town and village governing board and legislative body proceedings and minutes, criminal and civil court docket books, deeds and property conveyances, records of estate administration, and coroners' records.

The earliest records are written in mid-17the century Dutch which differs from modern Dutch. The records from the English colonial period are written in a combination of old Dutch and English. The materials also include non-contemporary (19th Century) manuscript translations and/or transliterations of the Dutch records.

Several unique characteristics of the New Netherlands/New York colony make its records important for understanding the origins of the American democratic system. From its earliest years, the colony was notable for its diversity. Unlike New England and Pennsylvania where religion played the dominant role, the New Netherland colony was founded as a commercial enterprise. The official religious denomination of the colony was the Calvinism of the Reformed Church, but the Dutch West India Company urged tolerance toward non-Calvinists to encourage trade and immigration. Among the religious groups in New Netherlands (and more or less tolerated) were Lutherans, Quakers, Anabaptists, Catholics and Jews. The colony actively recruited immigrants from Germany, England, Scandinavia, and France, and was the home of the largest number of enslaved Africans north of Maryland.

“Register of the children born of slaves after the 2nd day of July 1799, within the town of Flatlands in Kings County in the State of New York…” Old Town Records, NYC Municipal Archives.

One recent example of the type of research that will be facilitated by the digitization work is the New York Slavery Records Index project underway at the John Jay College of Criminal Justice (City University of New York). Impetus from the project came from the realization that the college’s namesake, John Jay, and his family, were prominent slave-holders. The index project will result in a searchable compilation of records that identify individual enslaved persons and the slaveholders, beginning as early as 1619, and ending during the Civil War. The John Jay researchers have started examining the Municipal Archives collection of manumissions and legal records.

The Municipal Archives has already described and digitized the New Amsterdam records, including the original manuscripts and their English translations documenting proceedings, resolutions, minutes, accounts, petitions, and correspondence of the colonial government. When the Old Town records phase is completed, historians will be able to explore how colonial New York legal institutions and practices served as a foundation for the judicial system and guaranteed freedoms of the new Republic and answer important questions about a formative time period in the nation’s history.

Future blog posts will describe project progress and highlight unique “finds” in this rare collection.